USA/Miami based
Full time
Hybrid/Office

The candidate will be tasked with executing a variety of routine calculations, journal entries, and data verification responsibilities to acquire essential financial information for maintaining accurate accounting records. This includes, but is not limited to, managing the finance inbox, issuing invoices to customers and / or providing invoices to the sales team, posting journal entries, reviewing general ledger accounts, maintaining customer and vendor accounts and ensuring requests are executed timeously.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form as part of their pre-employment process.

Key accountabilities

• Ensure that invoices and credit notes are issued accurately and timeously to customers.
• Support the preparation and review of the accounts receivables ageing reports.
• Ensure the accounts receivables cycle supporting spreadsheets, sales and systems are up-to-date and data is complete, accurate and reliable.
• Check figures, journals, and documents for correct entry, mathematical accuracy, and proper codes.
• Reconcile or note and report discrepancies found in records.
• Prepare and post journal entries and maintain accounting records.
• Access computerized financial information to answer general questions as well as those related to specific accounts.
• Ensure that all deadlines are met, and tasks are accomplished efficiently.
• Prepare ad hoc reports as requested by senior accountants.

Requirements (education/experience) & skills, knowledge and abilities

• Qualification – A relevant accounting qualification or accounting certification or Associates Degree.
• Experience – Minimum 2- 3 years accounting experience.
• Accounting software and ERP software – Knowledge of accounting software and ERP systems, preferably Microsoft Dynamics 365.

Professional skills

• Active learning - Understanding the implications of new information for both current and future problem-solving and decision-making.
• Service orientation – Actively looking for ways to help people.
• Proficiency in Microsoft Office – Outlook and Excel.
• Reading comprehension — Understanding written sentences and paragraphs in work-related documents.
• Speaking — Talking to others to convey information effectively.
• Writing — Communicating effectively in writing as appropriate for the needs of the audience.
• Dedicated and deadline driven. Honest, confident, and reliable.
• Self-motivated and demonstrates a positive attitude.
• Works efficiently and methodically under pressure.
• Team player but also able to work independently.

Physical work environment

• Office setting work will be done in an office setting with proper ventilation.
• Prolonged periods sitting at a desk and working on a computer.
• Manual dexterity using a keyboard.
• Ability to view a computer monitor for up to 8 hours.
• Occasionally may need to lift up to 15 pounds.

General

• Working hours are typically 8:30 – 5:30 Monday to Friday. Due to the nature of the business, the candidate may be required to work after hours and at weekends as required.
• The nature of this event is such that it may be necessary to amend or add to the candidate’s responsibilities and the candidate will be required to perform any task that is allocated to you by senior management, specific to the projects at hand.
• Facilitate requests for order amendments and ensure such amendments are executed in compliance with the Internal Control System.
• Investigate and resolve customer payment-related issues.
• Reconciliation of customer and supplier accounts and assure payments have been matched correctly.
• Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.
• Maintain the filing system and file documents or records with supplier / customer information, invoices, payment confirmations and queries. Answer telephones to direct calls or provide information.
• Customer and sales team liaison and be the primary point of contact.
• IT Team liaison and communication.
• Assist senior accountants and CFO with additional tasks as required.